Online board meeting is www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/ an online meeting that relies on the use of an effective video conferencing software for holding meetings. The meetings are held from home or other locations with internet connectivity. Meetings like these offer many benefits, including increased nonprofit governance as well as more efficient times for meetings and increased diversity of participants.
If you’re planning to hold online board meetings, the first thing to make sure to check local laws and regulations along with your mission-driven group. In general, they are not permitted by the internal policies of some missions-driven businesses and organizations. They may also be illegal in certain states or regions.
Before the virtual meeting, participants should make sure that their equipment (computer headsets, microphones, headsets) is functioning properly. The organizer of the meeting should draft an agenda and invite everyone to participate. They should attach a copy of the agenda to the invite to the calendar to ensure that everyone is aware and can provide notes, comments or feedback prior to the time. This will facilitate the meeting and improve engagement.
Board members should adhere to the rules for online meetings during the meeting by turning off their camera and only speaking if they are required to. The board chair should also ask for volunteers to lead the discussion and identify an observer. The board chair should also make quick check-ins to ensure that everyone is on the same page and is on the same page.
Once the meeting is over it’s important to follow-up with any deadlines or action items that were arranged in person or posted on the board’s online platform. This will help increase accountability and allows board members to reach out to board members who aren’t performing their duties.